arrow arrow drop down email Facebook Play phone play-circle-fill Play quote Shape share YouTube Icon Instagram Twitter
Join our Community

Executive Specialist, Office of the Vice Chancellor of Academic Administration

Apply now Job no: 8912
Work type: Full Time
Location: Providence, Rhode Island
Categories: Administration, Staff/Administration, Calendar Year (12-Month), Campus Based



Performs administrative duties for university executive and manages operational, strategic, and administrative needs of diverse projects and initiatives


Diversity & Inclusion 

Embracing diversity for a richly inclusive community is a Guiding Principle at JWU. Our students, faculty and staff have varied backgrounds, experiences and perspectives that unite us as one community and contribute to our success. We are committed to enhancing the diversity of our workforce teams and we encourage individuals from underrepresented groups to apply. 

Johnson & Wales University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, genetic information, national origin, disability status, protected veteran status or any other basis prohibited by law.


Essential Job Functions

  • Prepares the vice chancellor of academic administration (VCAA) for a variety of meetings, presentations and discussions, including researching and gathering critical information on issues, developing, and proposing agenda items, and conducting necessary follow-ups
  • Manages and coordinates the administrative and day-to-day affairs of the VCAA’s office, including functions, meetings, events, projects, and activities.
  • Communicates with internal and external constituencies regarding various matters; composes and edits correspondence, presentations, reports, and other documents and follows up, as necessary
  • Develops institutional relationships to foster collaboration with a variety of individuals internal and external to the organization
  • Anticipates and problem solve issues and concerns impacting the work of the VCAA; participates in priority setting and brainstorming with the VCAA and other JWU faculty and staff
  • Represents and speaks on behalf of the VCAA office at meetings, as requested
  • Manages office projects including developing project objectives and timelines, identifying and engaging resources, communicating with project members, and managing project budgets
  • Researches and analyzes problems and issues and makes recommendations to the executive
  • Serves as department liaison, working collaboratively on strategic initiatives with other university departments and external constituencies
  • Performs other duties as assigned


Required Qualifications

  • Minimum of a master's degree
  • Moderate amount of work experience in project management, executive support, higher education or in other related work 


Please note: Qualified candidates must live or relocate within a daily commuting distance of the Providence Campus location upon hire. 

Advertised: Eastern Daylight Time
Applications close:

Back to search results Apply now Refer a friend


Work type



Job Duration
Position Type
Work Arrangement