Summary

Coordinates the administrative functions in the academic office

Essential Job Functions

• Manages complex projects and events to meet targets and milestones related to college and university initiatives and accreditation requirements
• Develops, documents and implements operational processes for efficiency and consistency
• Communicates with internal and external constituencies regarding various matters; composes correspondence such as mail, email, presentations, reports, etc. often requiring discretion
• Tracks, gathers, and analyzes complex data from various internal or external sources as well as develops and runs reports; as needed
• Manages documentation for accreditation and university requirements
• Acts as primary liaison with other university departments to resolve various matters
• Acts as liaison with external constituencies to maintain compliance with university and accrediting bodies
• Supports scheduling, documentation, and tracking of student off-campus activities, examinations, and orientation
• Manages college-related social media accounts and web edits
• Assists in the preparation and monitoring of department budget
• Supports faculty with the faculty information system and maintains accuracy of data
• Performs general office tasks such as filing, mail distribution, maintaining records, copying, data entry (e.g., databases, Web updates, etc.), ordering and maintaining office supplies, preparing reports, maintaining and managing department/administrator calendars, arranging for equipment and associated maintenance, and processing invoices and requisitions and facilities work requests; as needed
• Supervises and develops the department's administrative staff, as necessary, facilitating professional opportunities to improve individual capability and managing performance against job accountabilities, department goals and established university, campus and department policies and procedures
• Supervises and manages student employees, as necessary, to enhance their academic and professional development
• Performs other duties as assigned

Required Qualifications

• Minimum of an associate’s degree or a combination of education/certification(s) and/or experience suitable for the position
• Moderate amount of experience working in administrative support or other related experience

Please Note:

Qualified candidates must live or relocate to live within a daily commuting distance of the Charlotte Campus location upon hire.

Applications are accepted on an ongoing basis until job posting is closed.

Johnson & Wales University is an equal opportunity employer. The university does not illegally discriminate on the basis of any protected class. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnic and national origin, familial status, gender or gender identity, genetic information, military service, national origin, pregnancy and related conditions, race, religion, sex, sexual orientation, veteran status, or any other protected class.