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Administrative Assistant (Academic Year)

Apply now Job no: 6503
Work type: Full Time
Location: North Miami, Florida
Categories: Staff/Administration, Academic Year, Academic Administration

 

Summary

Supports the department through various administrative duties

 

Essential Job Functions

  • Greets and assists visitors and university employees as appropriate; answers incoming telephone calls, resolving complex and varied concerns or referring them to other staff members or departments as necessary
  • Performs general office tasks such as filing, mail distribution, maintaining records, copying, data entry (e.g. databases, web updates, etc.), ordering and maintaining office supplies, preparing reports, maintaining and managing department/administrator calendars, arranging for equipment and associated maintenance, and processing invoices and requisitions
  • Communicates with internal and external constituencies regarding various matters; composes correspondence such as mail, email, presentations, etc. often requiring discretion
  • Acts as department liaison for matters such as payroll processing, maintaining external relationships, etc.
  • Coordinates and arranges travel schedules, meetings and events, including preparing materials, reserving and preparing facilities, and recording and transcribing meeting minutes
  • Assists with department budget, such as compiling, updating and monitoring budget information
  • Supervises and manages student employees, as necessary, to enhance their academic and professional development
  • Performs other duties as assigned

 

Required Qualifications

  • High school diploma or equivalent (GED)
  • Experience working in administrative, clerical support or in other related work   
  • Highly organized and excellent recordkeeping skills
  • Excellent interpersonal skills
  • Excellent computer skills and adept at using technology

 

Johnson & Wales University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, genetic information, national origin, disability status, protected veteran status or any other basis prohibited by law.


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