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Research Administrator

Apply now Job no: 9471
Work type: Full Time
Location: Providence, Rhode Island
Categories: Staff/Administration, Academic Administration, Calendar Year (12-Month), Hybrid


Manages pre- and post-award sponsored research related activities while providing direct support to principal investigators regarding proposal preparation, submission and award management

Diversity & Inclusion 

Embracing diversity for a richly inclusive community is a Guiding Principle at JWU. Our students, faculty and staff have varied backgrounds, experiences and perspectives that unite us as one community and contribute to our success. We are committed to enhancing the diversity of our workforce teams and we encourage individuals from underrepresented groups to apply. 

Johnson & Wales University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, genetic information, national origin, disability status, protected veteran status or any other basis prohibited by law.

Essential Job Functions


  • Analyzes sponsor requirements and addresses them to prepare responsive proposals
  • Prepares sponsored research proposals including; arranging project budgets, coordinating and compiling proposals within requirements, maintaining compliance with sponsor guidelines, coordinating grant approval process, and proposal submission to sponsor


  • Monitors fund distribution and compliance with reporting regulations and funding requirements
  • Reconciles account activity for sponsored research accounts and all other funds and identifies errors and initiates corrective actions to include journal entries
  • Supports and initiates purchasing activity while maintaining compliance with sponsors and university expenditure policies
  • Tracks budgeted efforts for personnel and salary distributions
  • Closes and terminates grant accounts, as needed
  • Monitors reporting requirements for sponsored research grants and facilitates principal investigator compliance with reporting requirements

Research and Sponsored Award Process

  • Coordinates the review, approval, and acceptance of awarded research and sponsored projects
  • Distributes Notice of Award (NOA) to awardees
  • Establishes subcontracts for awards made to external academic or industry partners

Additional Job Functions

  • Serves as a designated subject matter expert and researches, designs and develops grant proposals
  • Researches and identifies public and private funding opportunities and determines viability and alignment with strategic plans and initiatives while communicating these opportunities with university colleges and departments
  • Conducts grant related research and reviews and reports on national data and trends in higher education, updates and maintains grant tracking system and logs, monitors deadlines, develops and monitors grant budget reporting, and communicates grant spending with project stakeholders
  • Assists in the preparation and monitoring of department budget
  • Performs other duties as assigned

Required Qualifications

  • Minimum of a bachelor's degree
  • Moderate amount of experience working in research administration activity, preparation of sponsored research proposals and budget preparation or other related experience

Preferred Qualifications

  • Certified Research Administrator certification
  • Intermediate Excel skills (formulas, pivot tables, VLOOKUP, charts/graphs)


Please note:

Qualified candidates must live or relocate within a daily commuting distance of the Providence Campus location upon hire.

Applications are accepted on an ongoing basis until job posting is closed. 

Advertised: Eastern Standard Time
Applications close:

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